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Freelance Coordinator, Museum Meet-Up  

Purpose of role  

To assist RAMM’s Audience Development team in the delivery of our Museum Meet-Up: building community connections project. 

Information on the project 

Museum Meet-Up is for local people over 50 who are dealing with anxiety, loneliness or low mood. This community has become isolated in recent years either due to ill health, reduced confidence following Covid-19, challenges around employment and/or the cost of living. They have reported to RAMM and partners that they would like to engage more with cultural opportunities but cannot do it without support and encouragement.  

This 14-month project will seek to improve the wellbeing, independence and confidence of this community by providing supported opportunities to engage with cultural activities. It will provide regular, free events to encourage connection with others in the trusted environment of their local museum. 

RAMM will deliver 12 Museum Meet-Up sessions, working with creative engagement specialists to deliver guided interactions with museum objects and exhibitions. The aim is for this activity to build confidence for participants to feel comfortable to keep accessing cultural opportunities after the life of the project.  

Existing wellbeing staff around the city have reported that there are limited opportunities for affordable creative and cultural activities, especially ones with no expectation of existing skills or social confidence. By working in partnership with specialist organisations, Museum Meet-Up will add to the city’s network of support. 

Museum Meet-Up builds on the learning from a wider social prescribing project RAMM delivered in partnership with Age UK and Wellbeing Exeter in 2023 and will include a series of activities rotating through object-handling, gallery tours, and creative activities inspired by collections. Some of these activities will be delivered by established practitioners who have co-created activities with RAMM already. We will be able to brief you on this if you are appointed to the role. The project aims to test and develop this model of delivery and explore how it can be scaled up and embedded into the museum’s programme in future.

Key responsibilities of role 

  • Developing the programme of sessions to be delivered, liaising with RAMM colleagues and external contacts. 
  • Engaging and working with creative facilitators to deliver the sessions, following ECC/RAMM practices around safety and safeguarding.  
  • Providing facilitators with a clear brief and adequate training to deliver relaxed sessions and create a low-pressure environment.  
  • Reaching out to and recruiting participants via established referral networks and via wellbeing Exeter; Age UK and GP referrals. 
  • Being a kind and consistent face for participants; empowering participants encouraging people to attend and to support anyone feeling anxious on the day.  
  • Collecting evaluation data and information as specified and to complete all reports as requested. 
  • Effectively manage the project budget. 

Knowledge/Skills required 

  • Ability to demonstrate an understanding of the needs of different audiences, especially those with wellbeing challenges 
  • An understanding of accessibility requirements – including mobility, learning disabilities, mental health and neurodiversity – involved in running events and activities, and a passion to strive and innovate towards equal access. 
  • Excellent oral and written communication skills. Able to communicate with a wide range of people from all walks of life, with strong interpersonal and persuasive skills; 
  • Ability to create connection and supportive atmosphere in a group or one-to-one conversation. 
  • Be reliable, trustworthy, approachable and able to relate well to a range of individuals and organisations.  
  • Understanding of the expectations of partners and community groups 
  • Ability to appear calm and good-humoured during difficult or unpredictable situations 
  • Strong organisational skills; ability to stick to deadlines and time commitments; ability to manage budgets 
  • Understanding of the health and safety requirements involved in running events and activities (e.g. risk assessments) 
  • Awareness of equality and diversity aims and legislation and the ethos behind this 
  • An understanding of safeguarding and data protection requirements involved in running events and activities. 
  • Strong commitment to quality and excellence, with an excellent eye for detail 
  • Be computer-literate with demonstrable skills in MS Word, Powerpoint and Excel. 


Stage Delivery 
Planning Stage Aug – Sept 2024 
Delivery Stage Oct 2024 – Sept 2025 


Total fee for contract: £9,600 

This equates to 4 days per month for 12 months @ £200 per day. The successful candidate will be expected to manage their own hours flexibly to ensure that the project is delivered on time within the planned budget.  

A payment schedule will be agreed once appointed.  

Application process 

Applicants are requested to provide a written proposal (2 sides maximum) which should include details of how you meet the person specification for the role, including details of background and experience. 

A CV (2 sides maximum) should also be provided. 

The contract will be awarded taking account of the following factors: 

  • Quality of the response to roles and responsibilities outline 
  • Demonstration of experience relating to the specification 

Deadline for expressions of interest is midnight on Sunday 4 August 2024. 

Expressions of interest should be submitted via email to Stephanie Cherrett, Public Programme Officer: [email protected]  

Any queries regarding this contract should be directed to [email protected] 

Please complete the following survey as part of your application and confirm with us that you have done that. 

RAMM is committed to developing programmes and exhibitions that promote equality, diversity and inclusion. We are therefore seeking your co-operation in helping us collect data on protected characteristics in the Equality Act 2010. Please help us understand different types of diversity within RAMM’s applicants by completing this survey, which should only take 2-3 minutes.  

Any job vacancies at RAMM are posted on Exeter City Council’s current vacancies page.

Volunteer opportunities

Volunteer opportunities are posted on RAMM’s iVolunteer page.